Document Management System

Josoft Technologies offer varied services such as, customer support, technical support, telemarketing, insurance processing, data processing, forms processing, bookkeeping and internet / online / web research.

Document Management System

In an age of information explosion every company has to deal with increasing amount of paper based documents in their daily business activities concerning customers & vendors, products & pricings, markets and financials. In order to enhance the effectiveness of the process, improve the functionality of the management, minimize overhead cost, get better customer & vendor relationships and ensure data security. the companies are now switching over to a computerized system with advanced technologies from an expensive tedious documentation and filing practice to recognize, control, archive and retrieve data electronically from different types of document.

The document management system of Josoft Technologies is based on its expertise and rich experience of multifaceted workflow management and large document volumes so that the company can easily meet up the requirements of its customers. As a leading document management service provider, Josoft Technologies has designed a unique process for its document management services. Initially all the data are captured with the help of data processing, data indexing, offline data entry, data conversion from any document whether it may be in paper form, letter, emails, faxes or EDI etc.

Document Management System

The captured data are converted into an error-free, well-structured PDF format to make the transformation system and procedure into updated centralized system. Then apply Optical Character Recognition (OCR)/ Intelligent Character Recognition (ICR), OMR (Optical Mark recognition) for highly accurate data extraction from scanned images technology to check the accuracy and competence of the process.

Benefits of outsourcing document management services to Josoft Technologies

  • Increase communication between teams
  • Minimize storage, retrieval, handling and processing costs
  • Support and enhance publication and organizational procedure
  • Best industry practices and abide by international quality standards
  • Data capture from microfilms, magnetic tapes and cards
  • Offers concurrent access to documents by numerous business units
  • Data will be always protected with the Non-Disclosure Agreements (NDAs) with all clients and employees
  • Safe and sound backup of your valuable data and client can view and recover the latest information at any time
  • Provides a protected central repository for documents to repossess the document effortlessly through a web browser
  • A well qualified and experienced professional team comprising of trained staff and management team with excellent language skill and well versed with the current documentation systems and proven expertise in latest tools & technologies
  • Vital data must be captured accurately and stored securely for effective document management, crucial transaction execution, strategic decision making, and enhanced customer support.
  • A full range of document management solution with data capture, coding, indexing, and linking through to data processing, database creation/configuration/updation, data storage, and retrieval

The final output of the data is delivered in a number of file formats for example MS Word, MS Excel, WordPerfect, PDF, XML, HTM, SGML, PageMaker, FrameMaker, Quark, or in any other format as preferred by clients. Josoft Technologies can process all kinds of forms like invoices, sales, or purchase orders; market surveys, tax statements, or credit card applications; medical/insurance claims etc. Josoft Technologies can also apply latest information management standards like XML/HTML coding with adherence to W3C (World Wide Web Consortium) to characterize, validate and allocate documents into structured electronic formats. Once the data or document is captured, HTML and XML coding and tags are applied and a stringent quality check is performed to the final output to ensure coding accurateness, data reliability, sequence verification, error deletion, and validation as indicated by client.

why choose outsourcing to Josoft

Outsourcing Saves Money

Cost reserve funds could be the main motivation why organizations look outside to employ the skill they require. On the off chance that work is being performed by somebody who is a self employed entity, the organization basically pays the sum consented to in the agreement. No finance charge or different conclusions are taken, which implies that installment preparing is streamlined.

Outsourcing Gives Employers Flexibility

At the point when a business outsources some occupation duties, the organization has the adaptability to purchase benefits just amid the circumstances they are required. Contracts can be composed to enlist a temporary worker for a particular time, for a particular venture just, or on as-required premise. The business pays just for work performed, instead of paying a compensation to a worker all the time.

Access to a Larger Pool of Workers

Amid times when the occupation advertise is tight, outsourcing implies that organizations approach a bigger pool of laborers. On the off chance that the business is interested in having a few capacities performed offsite, at that point the association is not restricted to considering nearby ability as it were.

Enhanced Customer Service

The universe of business is contracting, and many organizations are putting forth their items to a worldwide commercial center. At the point when a few capacities, similar to client bolster, are outsourced to a supplier working an alternate time zone, the business can keep on looking after client needs outside of customary business hours.

Know More about our outsourcing Services

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